Personal Data & Cookies
Personal Data
The Institute for Technological Research SystemX is committed to ensuring that the collection and processing of personal data from the European Trustworthy AI Association website complies with the General Data Protection Regulation (GDPR) and the French Data Protection Act (Loi Informatique et Libertés).
Collected personal data
Personal data may be collected by the Communications Department of the Institute for Technological Research SystemX, 2 boulevard Thomas Gobert, 91120 PALAISEAU, France.
The following personal data may be collected:
• Last name
• First name
• Email address
• Job title
• Organization
This data may be collected in the context of:
• Newsletter subscriptions
• Participation in events
Purpose of Collecting and Processing Personal Data
The Institute for Technological Research SystemX collects and processes personal data for marketing analysis purposes and to send information about the the Trustworthy AI Association via email.
Legal Basis for Processing Personal Data
The collection of personal data is based on consent or voluntary submission.
Recipients of Personal Data
Unless otherwise stated, personal data collected via the Trustworthy AI Association website is intended for internal use only and is not shared with third parties, except as required by law or regulation. However, it may be made accessible to service providers working with the Communications Department of the Institute for Technological Research SystemX, under supervision, and strictly within the scope of their mission.
This data may be accessed by:
• Webmasters, web designers, administrators of the Trustworthy AI Association website
• Other departments within the Institute for Technological Research SystemX
• LEAD members of the Trustworthy AI Association
Retention Period of Personal Data
Collected personal data is retained for the following periods:
• After three years of inactivity, personal data is deleted in accordance with the right to be forgotten
• After an event ends, registration data is deleted unless the individual has subscribed to the newsletter
Data Transfers Outside the European Union
No personal data is transferred outside the European Union.
Data Subject Rights
In accordance with applicable legal and regulatory provisions, including Law No. 78-17 of January 6 (as amended) and European Regulation No. 2016/679/EU of April 27, 2016 (effective since May 25, 2018), you have the following rights:
• To access your personal data
• To request the update of inaccurate data
• To request the portability or deletion of your data
• To request the deletion of your account
• To request restriction of processing
• To object to processing on legitimate grounds
• To withdraw your consent at any time
If you wish to exercise any of these rights, please contact us by email at: rgpd@irt-systemx.fr
If you believe, after contacting us, that your data protection rights are not being respected, you may file a complaint with the CNIL (French Data Protection Authority) or by post:
Commission nationale de l’informatique et des libertés,
3 place de Fontenoy, TSA 80715,
75334 PARIS CEDEX 07, France.
Cookie Management
When visiting a website operated by the Institute for Technological Research SystemX, browsing information may be stored in text files called “cookies” on your computer or mobile device.
What is a cookie?
A cookie is a small text file containing a limited amount of data, such as a unique identifier (e.g., session ID, language preference, navigation security code, name of the server, and potentially an expiration date). It may be temporarily stored on your device’s hard drive, depending on your cookie preferences, when visiting a website via a browser. Cookies are managed by the internet browser and can be accessed by right-clicking on the webpage and selecting “Inspect.”
Only the issuer of the cookie can modify the information it contains. A cookie can be either a session cookie or a persistent cookie.
A session cookie only lasts during the browsing session and is deleted when the browser is closed. A persistent cookie remains on the device until its expiration date or until manually deleted via the browser settings or extensions.
Cookies do not identify an individual but rather the browser on a device. Some cookies require user consent before being stored.
What are cookies used for?
Essential cookies: These are strictly necessary cookies placed by the website publisher. They are required for browsing the website. Disabling or blocking them may prevent access to the website and its services or impact how it is displayed. These cookies enable the use of the main site features and secure the user’s session. Their placement does not require prior consent and their lifespan generally does not exceed the session duration.
Functional cookies: These cookies are necessary for the proper functioning of the website. Their placement does not require prior consent. They are used to:
• Generate anonymous usage statistics to help administer and improve the website
• Adapt the website display based on the user’s device preferences (language, resolution, OS, etc.) during visits
Websites operated by the Institute for Technological Research SystemX use Google Analytics for audience analysis, in compliance with GDPR. Google Analytics may place cookies with lifespans ranging from a few minutes to 11 months.
Third party cookies
Some websites may include third-party applications that deposit “social” or advertising/tracking cookies, especially for:
• Consent/refusal of cookies via Axeptio, by French company Agilitation
• Embedded content viewers like YouTube for video playback
• Social media sharing features that allow users to share website content
Cookies placed by these third parties can track visited pages, collect personal data (such as IP addresses), and share them with other entities. These cookies may be used by advertising platforms to display targeted and personalized ads. Their lifespan can range from a session to several years.
The Institute for Technological Research SystemX websites have no control over how these content hosts and social platforms collect and use navigation data or associate it with other personal data they may have. Cookie settings can be managed by the user. However, to access certain content provided by the Institute, third-party cookies may need to be accepted.
Cookies used on the Trustworthy AI Association website
| Cookie Name | Type of Cookie | Lifespan |
|---|---|---|
| _ga | Essential | 2 years |
| Gdpr[consent_types] (WordPress) | Essential | 1 year |
| Gdpr[allowed_cookies] (WordPress) | Essential | 1 year |
| _GRECAPTCHA | Third-party | 6 months |
